1. The “DIGITAL DENTISTRY SOCIETY POLAND” Association, hereinafter referred to as the Association, operates under the Act of April 7, 1989 Law on Associations (Journal of Laws No. 20, item 104, as amended) and on the basis of the provisions of these Statutes.
2. The name of the registered Association and its logo are legally protected.
3. The Association may use the abbreviated name “DDS POLAND”
The registered office of the Association is Warsaw.
1. The area of the Association’s activity is the area within the borders of the Republic of Poland.
2. For the purposes of statutory objectives, the association also conducts activities outside the country, in other countries, respecting the relevant provisions of the law.
1. The Association has legal personality.
2. The Association is established for an indefinite period.
1. The Association cooperates with domestic, foreign and international non-governmental organizations and other institutions.
2. The Association may remain a member of these organizations on the basis of full autonomy.
1. The Association bases its activity on social work of its members, but it can also hire employees and establish offices to conduct its activities.
2. The Association may conduct business activity on the general principles specified in separate regulations. The income from the Association’s business activities serves the purpose of statutory goals and can not be allocated for distribution among their members.
3. The subject of Association’s activity may include in particular:
a) publishing books (PKD 2007 58.11.Z);
b) issuing lists and lists (eg address, telephone) (PKD 2007 58.12.Z);
c) publication of newspapers (PKD 2007
d) publication of magazines and other periodicals (PKD 2007 58.14.Z);
e) other publishing activity (PKD 2007 58.19.Z);
f) activities related to film projection (PKD 2007 59.14.Z);
g) activity in the field of sound and music recordings (PKD 2007 59.14.Z);
h) operation of internet portals (PKD 2007 63.12.Z);
i) other service activity in the field of information, not classified elsewhere (PKD 2007 63.99.Z);
j) interpersonal relations (public relations) and communication (PKD 2007 70.21.Z);
k) research and development in the social sciences and humanities (PKD 2007 72.20.Z);
l) activity of advertising agencies (PKD 2007 73.11.Z);
m) other professional, scientific and technical activities not classified elsewhere (PKD 2007 74.90.Z);
n) activities related to the organization of fairs, exhibitions and congresses (PKD 2007 82.30.Z);
o) other business support activities not classified elsewhere (PKD 2007 82.99.Z);
p) other out-of-school forms of education, not classified elsewhere (PKD 2007 85.59.Z);
q) other entertainment and recreational activities (93.29.Z).
Goals and activities
The aims of the association are:
1. to increase the scientific potential, capabilities and achievements of Digital Dentistry,
2. to support scientific research, organization of training and cooperation with companies in all sectors of Digital Dentistry,
3. cooperation with international public and private organizations in the field of digital technologies,
4. defining detailed guidelines for defining and maintaining professional standards that strengthen the prestige of Digital Dentistry,
5. helping members (dental practitioners, technicians, radiologists, programmers and engineers) to develop their knowledge and professional skills,
6. developing information exchange between members through congresses , conferences, courses, publications, seminars
7. raising public awareness by disseminating reliable scientific information about dental treatment using digital technology,
8. running and promoting training, education, research and dissemination in the field of digital dentistry and related fields at the international level.
9. activating members of the Association for communication and cooperation between DDS members from other countries,
10. promoting the role of Digital Dentistry in companies and partner industries,
11. ensuring professional recognition for members and partner companies and partner industries.
1. The Association pursues its objectives with particular regard to the following activities:
a. Encouraging the international dissemination of digital technologies;
b. organization of congresses, courses, trainings, conventions and meetings related to the Association’s statutory purposes;
c. establishing scholarships, competitions and prizes;
d. encouraging cultural exchange with all countries;
e. carrying out all other initiatives that will contribute to scientific progress and improve the quality of dental diagnostics and treatment through the use of digital technologies.
2. Members of the Association socially, actively implement the goals listed in the preceding point, while promoting the Association using its name and logo.
3. Members of the Association agree to publicize their image on the occasion of the above-mentioned statutory activities, in particular when publishing in the press, television and the Internet.
Members of the Association
1. Members of the Association may be natural persons, legal persons and organizational units without legal personality.
2. The Association consists of:
- Founding Members,
- Active Members,
- Supporting Members,
- Honorary Members.
1. Founder Members are persons who participated in the development of the Association’s statute. The Founding Members also have the status of Active Members of the Association.
2. Any natural person who agrees with the purposes of the statute may apply for the status of an Active Association Member, intends to actively support the Association in achieving its objectives, while promoting the Association and which will be recommended by two members of the Association. An application for active membership with a CV and a membership declaration should be directed to the President of the Association, also via e-mail. The decision on the admission of new members is finally taken by the Management Board by a resolution adopted not later than within one month from the date of submitting the application for admission.
3. Active Members are required to pay annual membership fees as agreed by the Board.
4. Active Members participate in the General Meeting of the Association and are obliged to comply with the membership regulations, resolutions adopted by the Association’s bodies, and to contribute to the Association’s initiatives and goals through scientific activity, organization of events or participation in the work of commissions or research groups and / or working groups.
5. A natural person, a legal person or an organizational unit without legal personality who agrees with the objectives of the statute, has been recommended by two members of the Association, intends to actively support the Association in achieving its goals while promoting the Association, and at the same time its support and financial or material support on the terms set out by the Board. An application for active membership with a CV and a membership declaration should be directed to the President of the Association, also via e-mail. A legal person or an organizational unit without legal personality acts in the Association through a duly authorized representative. The decision on the admission of new members is ultimately taken by the Management Board with a resolution adopted not later,
Supporting Members of the Association are obliged to pay annual membership fees as agreed by the Board.
6. The Honorary Members of the Association are people who have contributed to the development and promotion of digital technologies used in dentistry and related fields, through their outstanding scientific contribution and people who have contributed greatly to the development and promotion of the Association. Honorary Members demonstrate great commitment to achieving goals Associations.
7. The decision on granting Honorary Member status is taken by the Management Board.
1. Active Members have the right to:
a. Passive and active participation in elections to the Association’s authorities,
b. the use of all the achievements and activities of the Association,
c. participation in meetings, workshops and events organized by the Association on the terms specified separately,
d. make proposals as to the activities of the Association.
2. Active Members are required to:
a. take an active part in the activities of the Association and support in the realization of its objectives,
b. participate in general meetings,
c. comply with the statutes and resolutions of the Association,
d. regular contributions,
e. compliance with the rules of ethics, values and standards adopted in the environment Association members.
1. Supporting Members have the right:
a. To use the achievements and all forms of the Association’s activity,
b. To participate in meetings, workshops and events organized by the Association on the terms specified separately,
c. To submit applications regarding the Association’s activities.
2. Supporting Members are obliged to:
a. Support the Association in achieving its objectives,
b. Comply with the statute and resolutions of the Association’s authorities,
c. Regularly pay contributions,
d. Observe the principles of ethics, values and standards adopted in the environment of Association members.
a) are exempt from payment of annual membership fees,
b) are entitled to free participation in all cultural and scientific events of the Association,
c) have the right to participate in the General Meeting of the Association in an advisory capacity, without the right to vote.
1. Membership in the Association ceases as a result of:
a. Voluntary resignation in writing from membership in the Association submitted to the Management Board with immediate effect,
b. Exclusion by the Board of Directors:
- due to unjustified default of membership fees or other obligations, for a period exceeding one year (except for Honorary Members),
- due to a gross violation of statutory rules, non-compliance with the provisions and resolutions of the Association’s authorities,
- due to gross violation of ethics, values and standards adopted in the environment of the Association members,
- due to non-compliance with established and universally binding moral principles,
- due to the commencement of activities which, according to the Board’s free assessment, result in damage or disadvantage to the Association,
- due to the lack of manifestations of active activities for the benefit of the Association,
c. loss of civic rights under a final court judgment,
d. death of a member or loss of legal personality by a supporting member.
2. A resolution of the Management Board regarding the deprivation of membership in the Association may be appealed to the Audit Committee within 7 days from the date of informing the member of the relevant resolution. The appeal is considered at the next meeting of the Audit Committee. The resolution of the Audit Committee is final, and until its adoption membership in the Association is suspended.
Authorities of the Association
The authorities of the Association are:
a. General Assembly of Members,
c. Revisory Commission.
1. The Association’s authorities shall be elected by the General Assembly of Members in an open ballot by a 2/3 (two thirds) majority in the presence of the required quorum, i.e. at least 1/2 (half) of the members correctly convened for the Meeting. The General Assembly may decide to hold a secret ballot with the same majority of votes.
2. In the event of the composition of the Association’s authorities being reduced during the term of office, the supplementation of their composition may take place through co-opting, which is carried out by other members of the body which has decreased. In this mode, you can appoint no more than half of the composition of the body.
1. Resolutions of all Association’s authorities shall be passed in an open vote by a simple majority of votes, in the presence of at least half of the members entitled to vote in the first term, and in the second day resolutions of the General Assembly of Members regardless of the number of members present, provided that they are properly summoned to the meeting that the further provisions of the statute provide otherwise.
2. Meetings of the Management Board and the Audit Committee as well as the adoption of resolutions by these bodies may also take place using means of direct remote communication, via teleconferences via telephone and teleinformation networks.
3. The Management Board and the Audit Committee act on the basis of the Regulations adopted by themselves.
The term of office of all elected authorities of the Association lasts three years.
General Meeting of Members
1. The Supreme Meeting of Members is the supreme authority of the Association.
2. The General Meeting may be ordinary and extraordinary.
3. Ordinary General Meetings are convened by the Management Board once a year, as reporting, and as reporting and electoral in the year in which the term of office of the Association’s Association expires or expires before its expiry or expiration, notifying members of its date, place and proposed agenda at least 14 days before the date of the General Meeting. Convening may take place in writing or using electronic mail.
4. If the meeting does not have the required quorum of 1/2 (half) members, despite the proper convening, a meeting shall be convened on the second date not later than within one month from the date of convening the first General Meeting of Members.
5. Voting may take place through proxies. A proxy may represent no more than one member of the Association.
6. Resolutions are adopted by a simple majority of votes, subject to matters for which other voting rules are provided for in these Statutes.
7. The General Assembly meets in accordance with the rules of procedure adopted by itself.
8. The Extraordinary General Assembly is convened by the Management Board:
a. On its own initiative,
b. At the request of the members of the Audit Committee,
c. Upon a written request of at least 1/3 of the total number of ordinary members of the Association.
9. An Extraordinary General Meeting should be convened within 21 days from the date of submitting the request or request and deliberate over the matters for which it was convened.
10. At the request of a member of the Association, participation in the General Assembly and voting on resolutions may take place using means of direct remote communication, via teleconferences via telephone and teleinformation networks. The protocol of the General Assembly of Members of the Association should include the description of the communication method used.
The General Meeting’s competences include:
a. Determining the main directions of the Association’s activities and development,
b. Adopting amendments to the statute by majority,
c. Selecting all the Association’s authorities,
d. Granting discharge to the Board at the request of the Audit Committee,
e. Considering and approving reports of the Association’s authorities,
f adopting a resolution on dissolution of the Association and allocation of its property,
g. passing resolutions on all matters not reserved for the competences of other authorities of the Association.
1. Zarząd wybierany jest przez Walne Zebranie Członków w trybie §16 Statutu.
2. Zarząd jest powołany do kierowania całą działalnością Stowarzyszenia zgodnie z uchwałami Walnego Zebrania Członków, reprezentuje Stowarzyszenie na zewnątrz.
3. Zarząd składa się z 5 do 11 osób.
4. Kadencja Zarządu trwa 3 lata.
5. Wśród Członków Zarządu określa się stanowiska funkcyjne prezesa, wiceprezesa, sekretarza i skarbnika, przy czym:
a. stanowiska funkcyjne pierwszego Zarządu ustalane są uchwałą na Zebraniu Założycielskim wraz z powołaniem pierwszych członków Zarządu,
b. o kolejnym podziale funkcji decydować będzie sam Zarząd, przy czym stanowisko prezesa obejmuje każdorazowo dotychczasowy wiceprezes Stowarzyszenia.
6. Meetings of the Management Board are held as needed, but not less frequently than once a quarter.
7. Meetings of the Management Board shall be convened by the President.
1. The competences of the Board include:
a. Managing the current work of the Association,
b. Implementing resolutions of the General Meeting,
c. Managing the property of the Association,
d. Planning and running financial management,
e. Representing the Association outside and acting on its behalf,
f. and excluding members of the Association,
g. adjudicating against members of the Association of penalties for violation of obligations under the Statute or resolutions of the Association’s bodies in accordance with the Statute in the form of:
- a ban on performing functions in the organs of the Association,
- suspension in the rights of a member of the Association
h. convening the General Meeting,
i. determining the amount of membership fees,
j. implementing the resolutions of the Association’s bodies in accordance with their duties,
k. ensuring compliance with the statutory provisions and their implementation;
l. adopts provisions that have not been expressly reserved for other Association bodies;
m. conducts discussions and deliberates on the Association’s policy and scientific program,
n. discusses and proposes changes to the Statute,
o. establishes and appoints working parties or commissions that are not provided for in this Statute and which are deemed necessary or useful and their members are elected from the Association Members.
2. A decision of the Management Board may be appealed to the Audit Committee within 14 days from the date of delivery of a copy of the decision. The decision of the Audit Committee is final.
1. The Audit Committee is appointed by the General Meeting of Members in accordance with §16 of the statute.
2. The Audit Committee is appointed to exercise control over the activities of the Association.
3. The Audit Commission consists of 2 to 5 people.
4 . Members of the Audit Committee determine the function of the Chairman, whereby:
a) the position in the first composition of the Audit Committee is determined by resolution at the Founding Meeting with the appointment of the first members of the Audit Committee,
b) the next Audit Committee will decide on the next determination of the function.
5. Meetings of the Audit Committee are held as needed but not less frequently than once a year. Meetings of the Commission shall be convened by the chairman.
The powers of the Audit Committee include:
a. Control of the whole activities of the Association in accordance with its statutory objectives,
b. The evaluation of the Board, including annual reports and balance sheets,
c. Reporting to the General Assembly of Members, together with the assessment activities of the Association and of the Association,
d requesting the general meeting of members for granting discharge to the Management Board,
e. requesting the convening of an Extraordinary General Meeting of Members,
f. considering appeals against resolutions of the Management Board.
Property and financial economy
1. The sources of the Association’s assets are:
a. Membership fees,
b. Donations, subscriptions and inheritance, funds from public sacrifice,
c. Grants, subsidies, shares, deposits, sponsorship fees, receipts from conferences and other scientific events,
2 The Association conducts financial management in accordance with applicable regulations.
3. Decisions on the purchase, disposal and encumbrance of the Association’s property shall be made by the Management Board.
The way of representation
Two board members acting jointly are entitled to submit declarations of will on behalf of the association, including property matters.
1. The administrator of personal data is the “DIGITAL DENTISTRY SOCIETY POLAND” Association with its registered office in Warsaw (00-825) ul. Sienna 64.
2. Personal data may only be processed for the purpose provided for in Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such information; repeal of Directive 95/46 / EC (hereinafter “Regulation” or “RODO”).
3. Personal data of the members of the Association will be processed only for the implementation of statutory objectives of the Association, including to ensure contact by email.
4. In connection with the processing of personal data, members of the Association as the subjects of these data have the right to: require the Administrator to access, rectify, delete or limit the processing of personal data, and the right to object to the processing of personal data and lodge a complaint with the supervisory authority (GIODO) .
5. In order to implement the above-mentioned rights, please contact the Administrator (DIGITAL DENTISTRY SOCIETY POLAND with its registered office in Warsaw (00-825) address: Sienna 64).
6. The administrator may transfer personal data of its members to the Digital Dentistry Society International Association, in accordance with the cooperation agreement between DIGITAL DENTISTRY SOCIETY POLAND with its registered office in Warsaw (00-825) address: ul. Sienna 64), and Digital Dentistry Society International.
The resolution on amending the Association’s statute is adopted by the General Assembly of Members by an absolute majority of votes, in the presence of at least half of the members entitled to vote.
1. A resolution on the dissolution of the Association shall be adopted by the General Meeting of Members by a qualified majority of 2/3 of votes in the presence of at least half of the members entitled to vote.
2. When adopting a resolution to dissolve the Association, the General Meeting of Members sets out the manner of its liquidation and the destination of the property of the Association.
The uniform text of the statute adopted on June 29 , 2018 , taking into account changes accepted at the Founders’ Meeting on 29/06/2018 .